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Employment Announcement - Public Works Project Manager

Public Works Project Manager

The Village of Hales Corners (pop. 7720) seeks a full time Public Works Project Manager. Responsibilities include overseeing the Public Works & Facilities operations of the Village, maintaining a variety of contracted services including streets, sanitary sewer system, storm water utility, facilities maintenance projects and contracts, and construction projects for street programs.  Position requires strong organizational and customer service skills.   The Village provides a complete benefit package (health, dental, vision, disability and life insurance) as well as Wisconsin Retirement System pension participation.  Salary Range: $77,060 – 92,473, DOQ.   Position will be open until filled.

Send complete employment application, resume and with three professional references to:

Sandra M. Kulik, Administrator

Village of Hales Corners

5635 S. New Berlin Rd.

Hales Corners, WI 53130

[email protected]


Village of Hales Corners





This is professional, administrative, and managerial work overseeing the Public Works & Facilities operations of the Village, maintaining a variety of contract services, and assisting the Village Administrator in the development and coordination of a variety of Village service programs.

Work involves responsibility for planning, directing, administering, and supervising all programs and activities of the Public Works operations, including streets, sanitary sewer system, storm water management, maintenance of all municipal buildings and lands, engineering and construction projects, and urban forestry.

Work involves review of development proposals including the subdivision of properties, Certified Survey Maps, Commercial Site Development, Storm Water Management, and Erosion Control.

Work also includes assisting the Village Administrator in the development and implementation of special programs and projects.  Supervision is exercised over maintenance as well as a number of contractual public service providers.  Work is performed under the administrative direction of the Village Administrator, who reviews work through conferences and administrative reports for overall program effectiveness.

Examples of Essential Job Functions:

Performs professional engineering level work in the office and field in connection with municipal capital projects such as roads and pavements, storm and drainage systems, buildings, and various other civil engineering activities.

Interacts and communicates with various groups and individuals such as department supervisors and employees, engineer and architect consultants, contractors, business owners, residents, sales representatives, regulatory agencies, etc.

Performs all aspects of project management for projects; develops plans, detailed project scopes, technical specifications, obtain price quotas from contractors, manufacturers and suppliers. While identifying and resolving project issues, ensuring the project is on schedule and budget.

Coordinates projects with other Departments and/or Government agencies.

Monitors and directs public construction projects including preparing bid contract documents and packages, specifying construction materials and standards, contractor selection, preparing Board agendas and resolutions, scheduling and supervising the construction of projects from design through completion to ensure quality and compliance with program standards.

Schedules and conducts meetings with contractors, consultants, utility company representatives and other appropriate staff to ensure that all parties understand their specific areas of responsibility during the preconstruction and construction phases of projects.

Performs construction management administrative functions such as developing and maintaining a project status tracking log and preparing memos, letters, reports, meeting minutes, etc.

Receives, reviews, prepares and/or submits various records and reports including billing invoices, job applications, vehicle reports, budget documents, technical reports, payroll reports, monthly reports, work orders, performance appraisals, progress reports, memos, correspondence, etc.

Executes various procurement responsibilities, including soliciting, reviewing and approving vendor proposals; reviews and approves vendor invoices and contractor pay applications.

Attends Village Board, commission and committee meetings and represents the village in meetings of county, state, and regional agencies, as necessary.

Provides review and responses to state and regional regulatory requirements.

Responds to and resolves public inquiries and complaints. Investigate issues identified by residents, Public Works personnel, engineers, or other staff while providing effective and efficient customer service by promoting and maintaining responsive community relations.

Maintains a safe work environment for employees; develops standards and procedures for safe work practices; instructs employees on safe work practices.

Provides technical assistance and research to citizens and private entities for the location and size of Village infrastructure.

Prepares and administer grants and funding applications for various programs including but not limited to road improvement program, recycling, urban forestry, and storm water management. Completing all required documentation and requirements during the different phases of projects.

Prepares annual reports for various governmental agencies (MMSD, WDNR, and WisDOT) for various programs including but not limited to road mileage, recycling, storm water, and sanitary sewer.

Represent the Village as a member of various technical organizations including but limited to MMSD Technical Advisory Team (TAT), Root River Storm Water Group, Southeast Wisconsin Clean Water Network (SWCWN), and the Advisory Committee on Transportation System Planning and Programming for the Milwaukee Urbanizes Area (TIP Committee).

Oversees and coordinates the development of the Village’s Geographic Information System (GIS).

Other Job Functions:

Performs other duties of this position or related positions as may become necessary or as directed by the Village Administrator.

Requirements of Work:

Graduation from a college or university with a bachelor's degree in public administration, business management, or related field, a degree in civil engineering is preferred; thorough experience in public works operations including considerable experience in a supervisory or managerial capacity; or any equivalent combination of training and experience that provides the following knowledge, abilities, and skills:

Thorough knowledge of the operations and functions of a municipal public works program.

Thorough knowledge of the technical aspects of the various programs associated the with Public Works operations.

Thorough knowledge of construction and service contract administration and estimating of cost of construction and service work.

Considerable knowledge of general management and organization principles and practices.

Considerable knowledge of the principles and practices of civil engineering.

Considerable knowledge of supervisory principles and practices, and of personnel and labor relations principles and practices.

Considerable knowledge of annual and capital improvement budget preparation and administration.

Considerable knowledge of OSHA regulations and recognized safety operating practices for field monitoring activities and for a safe workplace.

Ability to use a personal computer for the creation and maintenance of records and reports and to use a variety of public works software, municipal software, and office equipment.

Working knowledge in geographic information systems, data base management, and data acquisition.

Considerable knowledge in the interpretation and preparation of engineering and architectural plans, specifications, legal descriptions, and easements.

Ability to operate surveying equipment to determine elevation, grade, slope for Public Works Projects.

Knowledge of building systems, HVAC, plumbing, electrical and equipment with the ability to troubleshoot failures.

Knowledge of Federal and State regulations, including knowledge of environmental rules and regulations, permits, etc. and the requirements and procedures for securing grants.

Ability to plan, organize, direct, coordinate, and evaluate work of employees completing programs of the department; ability to effectively organize and allocate resources to solve problems.

Ability to analyze and recommend solutions to routine public works problems.

Ability to conduct studies and write in-depth reports for the Village Administrator and Village Board.

Ability to communicate effectively, both orally and in writing.

Ability to handle a multitude of diverse tasks simultaneously while maintaining an attention to detail for the purpose of ensuring accuracy in task performance.

Ability to make independent decisions quickly under emergency or stressful conditions and work independently. 

Ability to establish and maintain effective working relationships with the Village Administrator, Village Board, employees, the public, and other governmental officials.

Necessary Special Requirements:

Possession of a valid Wisconsin driver's license.

If an engineer is hired for this position, the possession of, or the ability to obtain, a Professional Engineer's license from the State of Wisconsin within 1 year of hire.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to use hands and fingers to handle, feel or operate tools or equipment as well as equipment controls reached with hands and arms.  The employee is frequently required to talk, hear, and smell. 

Significant standing, walking, moving, climbing, carrying, bending and kneeling. Some crawling, reaching, handling, sitting, pushing and pulling, stooping and digging.

The employee must occasionally lift and/or move 25 pounds and occasionally 50 pounds.  Specific vision abilities required by the job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.

While performing the duties of this job, the employee frequently works in outside weather conditions.  The employee occasionally works near moving parts; and is occasionally exposed to dirt, dust, pollen, odors, wetness, humidity, rain, temperature and noise extremes, fumes, hazardous materials, heights, confined spaces, machinery, vibrations, electric currents, traffic hazards, water hazards, bright/dim light, toxic agents, disease, pathogenic substances, animal/wildlife attacks.